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Senior Documentation Officer - Dragon Recruiting

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Contact International Queries
Tel.: +962.6.5507445
Fax: +962.6.5516926
Working Hours: 9 AM - 6 PM (Sun to Thu)

United Arab Emirates - Dubai

Tel.: +971.4.449.3100
Fax: +971.4.447.0332
Working Hours: 9 AM - 6 PM (Sun to Thu)
Added 2018-12-08 04:30:18


recruiting Senior Documentation Officer - Dragon Recruiting

Dragon recruiting has an exciting opportunity at a Multinational leading paper & board trader in the Middle East, North Africa and Indian sub-continent. The position is based in Beirut, Lebanon.

Senior Documentation Officer 

Role Category: Professional
No. of Role/s: 1
Target Date: ASAP
Job Classification: Manufacturing, Transport & Logistics
Job Sub-Classification: Import/Export & Customs
Min Experience: 4-5 years
Specialization: Senior Documentation Officer
Country: Lebanon
City: Beirut
Preferred Location/s: Lebanon
Preferred Language/s: English, Arabic
Language Proficiency: Fluent
Base Salary (Annual): USD 18k - 19.2k

1) Main duties and responsibilities

A) Documentation preparation and control
• Verify the shipping and Mill documents with OS & PI and highlight the discrepancies, if any, to the respective Market Coordinators (MCs)
• Generate client documents as per payment terms and forward to concerned MCs, e.g.:
1). Commercial Invoice – 1 Original + 3 Copies
2). Packing list - 1 Original + 3 Copies
3).Bill of Lading – 3 Original + 3 Copies
4).Certificate of Origin Issued in Dubai – 1 Original + 2 Copies
5).EUR 1 – 1 Original + 2 Copies
6).Marine Insurance – 1 Original
7).Detailed Packing list – 1 Original + 1 Copy
8).Bill of Exchange – 2 Orignal

• Apply for Chamber of Commerce through online portal (COO) for UAE-booked orders.

B) LC shipments
• Send the LC instructions to the respective MC/Client and follow up
• Follow up for any amendments
• Send B/L instructions to Mill
• Follow up until Original documents are submitted to the bank
• Follow up payment with the respective bank (exceptionally client).

C) Follow-up
• Once documents submitted, follow up with the Banks for original documents dispatch details
• Following up for documents acceptance with bank & client for all payment terms
• Resolving all trade related bank queries/disputes/issues.
• Clarifying all queries raised by the MCs

D) System encoding
• Mill invoice
• Commercial invoice

E) Reporting
• Preparing the Documentation Tracker with complete Order Details executed Providing weekly updates to the Accounting department
• Preparing Detailed Sales Reports by Sales Area Manager and Market and submission of the same whenever required

F) Other
• Training new MCs regarding the market and documentation procedures with reference to follow-up with the Mill and Bank submission
• Overviewing the communication between the MCs on one hand and the mill on the other, with reference to the Logistics/Documentation matters for every order.
• Sourcing the freight rate from forwarders, based on the requests received from the Sales Area Managers (exceptional).
• Checking with our Banks for client bank swift arrangements.

Job Details

Posted Date: 2018-12-07
Job Location: Beirut, Lebanon
Job Role: Logistics and Transportation
Company Industry: Transportation; Shipping; Manufacturing and Production
Monthly Salary: US $2,000

Preferred Candidate

Career Level: Mid Career
Nationality: Lebanon
Degree: Bachelor's degree


Beirut, Lebanon

Advert details

Advert ID: 342276
Displayed: 3
Expires: 2019-01-07 00:30:18


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